Access to Information

On this Page:

• The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP)
• Routine Information Requests
• Formal Information Requests
• Access to Information Request Application Form

The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP)

The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) is a provincial statute that governs all local authorities. It promotes openness and transparency in municipal government while protecting individuals' privacy rights regarding personal information held by those authorities. The Act allows individuals to request access to records held by the City and outlines rules for how personal information is collected, used, and shared.

As a local authority, the City of Martensville is committed to operating in an open and transparent manner. The City provides access to records under its control, subject to limited and specific exceptions as outlined in LAFOIP.

Routine Information Requests

In many cases, the information you’re looking for can be provided without a formal request under the Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP).

• This includes commonly available records such as:

  • Answers to questions about City services or departmental operations

  • Open meeting agendas and minutes

  • Bylaws, policies, and procedures

To find out if the information you need is routinely available, please contact the City department you believe holds the information. If the department does not have it, they may direct you to the appropriate one.

If the information is not routinely available, you will be referred to the Access and Privacy Officer within the City Clerk’s Office to submit a formal Access to Information Request under LA FOIP.

Formal Information Requests

If the information you’re seeking is not routinely available, you may submit a formal request under the Local Authority Freedom of Information and Protection of Privacy Act (LAFOIP).

A formal request must:

• Be submitted in writing using the Access to Information Request Application Form

• Include enough detail to help staff locate the requested records

• Be accompanied by a $20 application fee

Additional fees may apply for access to records, in accordance with Section 5 of the Local Authority Freedom of Information and Protection of Privacy Regulations.

Submission Options

• You can submit your completed form and payment by:

  • Mail:
    City of Martensville
    Box 970, Martensville, SK S0K 2T0

  • In Person:
    Martensville City Hall
    37 Centennial Drive South

  • Email:
    cbudnick@martensville.ca

For additional information, visit the Office of the Saskatchewan Information and Privacy Commissioner.