Policy and Procedures Manual

Policy And Procedures Manual

 

The City of Martensville Policy and Procedures are regularly reviewed, amended, and in some cases repealed.  Every effort is made to ensure policies posted on the website are current, however, if you have any questions you may contact the City Clerk's Office at 306-931-2166.

Administrative Policies
Policy No. Policy Title Description
16/90 Annual Vacation Policy The Collective Bargaining Agreement between the City of Martensville and the Canadian Union of Public Employees, with respect to annual vacation.
104/19 Attendance Support Policy

The Attendance Support Policy enhances the City of Martensville's ability to provide an excellent standard of service to its citizens, customers and business partners by facilitating consistent attendance at work by all employees.
80/11 City Supplied Clothing & PPE Policy on providing safe working conditions by ensuring the use of City Supplied Clothing and Personal Protective Equipment (PPE) as required to undertake all assigned work.
14/90 City Vehicle Usage Policy on city vehicle use and storage.
99/18 Drug & Alcohol Policy Policy regarding alcohol and drug use in accordance with the City of Martensville's intent of providing a healthy, safe and secure work environment for employees.
85/14 Employee Dress Code Policy defining appropriate work attire for each department during business operations.
109/20 Employee Engagement A policy to ensure employee workplace support through communication, recognition, career progression opportunities, supervision, training and development.
117/23 Employee Performance Review Policy A policy to ensure all staff members are provided with accurate and appropriate feedback regarding their performance within the organization.
37/93 Fire Department Organization Structure Organization structure and line of command for The Martensville Fire Department. 
121/26 Flexible Earned Days Off (EDO) Policy The City of Martensville is committed to providing an opportunity for employees to manage work/life balance through an Earned Day Off program.
26/92 Hazardous Work Sites A policy classifying hazardous work sites and work tasks.
64/02 Incident Reports A policy on the recording and reporting of workplace incidents.
40/93 Identification Badges A policy on identification badges for city personnel.
65/02 Key Control An employee policy on key control and access systems for City facilities.
35/93 Map Identification Codes A policy on identification codes used for the storage and retrieval of large maps.
2/89 Overtime A policy for employees regarding the recording, approval, calculation and payment of overtime.
20/91 Petty Cash A policy on the management of petty cash funds by City employees.
109/20 Remote Work A policy enabling effective implementation of Remote Work arrangements within the City of Martensville, where the employer determines them to be practical.
81/12 Recognition of City Employees A policy on recognition to City of Martensville employees for their service while working and upon retirement.
106/19 Short-Term Disability A policy on Short-Term Disability for all permanent full-time employees.
4/89 Staff Training A policy on the development of the City of Martensville's workforce, to enhance employee engagement and ensure continued excellence of the organization.
21/92 Street Identification Codes A policy on street identification codes used to identify streets in certain City records and files.
27/92 Shop Repair Orders A policy on the maintenance and repair history for each City owned vehicle and piece of equipment.
1/89 Vehicle and Equipment Logs A policy on the scheduled logging and maintenance of City vehicles and equipment.
82/12 Volunteer Fire Fighters Insurance A policy outlining insurance for any official designated volunteer member of the Martensville Fire Department.

 

Council Approved Civic Policies
Policy No. Policy Title Description
94/16 Antenna Siting Policy A policy outlining safety standards and Industry Canada's requirements on the development of antenna-supporting structures within Martensville.
76/08 Bench Dedication Program

To implement a program to provide for the installation of benches along the community walking paths, parks and designated boulevards.
98/18 Block Party Permit General permit conditions for block party permit applications.
47/94 Building Information Abstracts Building Information Abstracts are normally requested by solicitors acting on behalf of purchasers and mortgagors of property, who wish to determine whether the property conforms with the Building and Zoning Bylaws of the Town and whether there is any other defect, order or non-conforming condition. 
13/90 Charitable Donations Policy regarding The City of Martensville's contributions and donations to external organizations.
79/11
Commercial and Dedicated Lands Landscaping
Policy providing specific information for the landscaping of commercial, industrial and dedicated lands.
102/19 Council Remuneration Policy Policy establishing procedures and process to ensure Council Renumeration is fair and reasonable.
62/02 Employment of Relatives A policy on equal employment opportunities for qualified candidates, and procedures regarding family relationships on employment.
39/93 Fire Hydrant Maintenance A policy on fire hydrant maintenance and repair in The City.
74/08 Fencing Standards A policy for fencing construction standards for areas within Martensville residential and commercial development.
111/21 Financial Reserve Policy A policy for maintaing financial reserves.
100/19 Gift Acceptance Policy A policy providing guidance regarding the planning, promoting, receipting, accepting and disposing of charitable gifts.
110/21 Harassment Prevention Policy Policy on the City's commitment to the prevention of harassment in the workplace and promoting a harassment-free workplace.
89/15 Internet Access, Phone Usage & Email Policy A policy for the appropriate use of City internet access, phone usage and email usage for employees.
92/16 IT Allowance for City Councillors A policy on providing financial support to City Council for the purchase of electronic equipment to assist in the duties of their position.
78/10 Membership/Seasonal Pass Refund Policy A policy providing guidelines for reimbursement of recreational program registration fees, swimming lessons, and/or facility memberships and seasonal passes.
116/23 Memorial Tree Policy A policy to implement a memorial tree program, where individuals or groups can purchase a tree to be planted in memorial or commemorative honour of a person or event.
103/19 Naming of Civic Property & Development Areas A policy to ensure proper screening of suggested names and consistency with Council naming guidelines.
56/96 Offsite Development Fees A policy on charges made by the City to help pay for development costs which occur as a result of property being subdivided for residential development.
50/95 Out of Scope Personnel A policy for Out of Scope employees of the City not covered by the terms of a Collective Agreement.
95/16 Proclamations Policy A policy to obtain public recognition of select issues and events deemed to be of interest or benefit to the majority of citizens in the City of Martensville.
101/19 Public Notice Signage A policy on instructions for designing and installing on-site notification signs in relation to Discretionary Uses and Zoning Bylaw amendments.
44/94 Public Requests/Inquiries A policy on providing a means to track public requests and inquiries from Martensville residents.
11/92 Purchasing Policy A policy to outline administrative procedures and establish general guidelines for the purchase, acquisition, sale or lease of goods, services and works for the City of Martensville.
86/15 Recreation Membership Program Accessibility A policy on financial assistance and accessibility of City of Martensville's recreation memberships for low income families/individuals.
87/15 Recreational Use of Storm Water Ponds A policy on the use of storm water ponds for recreational use.
91/15 Remuneration for Mayor's Cell Phone A policy on providing compensation for the Mayor's personal cell phone use while dealing with City of Martensville business.
111/21 Reserve Policy A policy to maintain consistent standards and guidelines for the management of Reserves.
90/15 Social Media A policy on the management of the City's digital communication efforts in order to foster consistent messaging with brand standards, as well as build online information-sharing relationships with residents.
61/02 Special Events Permit A policy on conditions and regulations for special event permits in The City of Martensville.
105/09 Sports Center Ice User Policy & Rates A policy governing the management, maintenance, operations and use of the Martensville Sports Centre, to ensure equal opportunities for accessibility. 
15/90 Street and Alley Snow Removal A policy classifying locations, priorities and guidelines on City Snow Removal.
69/06 Street Width Design Policy A policy on a classification system for residential street and traffic systems.
58/00 Student Bursary A policy on The City's annually awarded $400 student bursary, given to one graduating student from the Martensville High School.
43/94 Travel Expenses A policy on mileage, meal and accomodation reimbursements for approved travel trips by City of Martensville employees.
73/08 Travel Policy A policy on the approval of travel requests made by employees, volunteers and or members of City Council travelling on City business.
60/02 Vandalism I.D. Reward A policy intended to reduce vandalism to City parks and facilities by rewarding vigilant residents.
120/25 Waiver or Reduction of Rental Fees Policy A policy to reduce or waive rental fees.
88/15 Zero Tolerance in City Facilities/Parks Policy A policy regarding responsible behaviour and action guidelines for all staff, patrons, and participants of The City of Martensville's recreation facilities.
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