Policy and Procedures Manual
Policy And Procedures Manual
The City of Martensville Policy and Procedures are regularly reviewed, amended, and in some cases repealed. Every effort is made to ensure policies posted on the website are current, however, if you have any questions you may contact the City Clerk’s Office at 306-931-2166.
Administrative Policies
Policy No.Policy TitleDescription16/90The Collective Bargaining Agreement between the City of Martensville and the Canadian Union of Public Employees, with respect to annual vacation.
104/19The Attendance Support Policy enhances the City of Martensville's ability to provide an excellent standard of service to its citizens, customers and business partners by facilitating consistent attendance at work by all employees.
80/11Policy on providing safe working conditions by ensuring the use of City Supplied Clothing and Personal Protective Equipment (PPE) as required to undertake all assigned work.
67/03Policy to provide the City of Martensville authorization to electronically deposit payroll for employees.
99/18Policy regarding alcohol and drug use in accordance with the City of Martensville's intent of providing a healthy, safe and secure work environment for employees.
85/14Policy defining appropriate work attire for each department during business operations.
109/20A policy to ensure employee workplace support through communication, recognition, career progression opportunities, supervision, training and development.
117/23A policy to ensure all staff members are provided with accurate and appropriate feedback regarding their performance within the organization.
37/93Organization structure and line of command for The Martensville Fire Department.
121/26The City of Martensville is committed to providing an opportunity for employees to manage work/life balance through an Earned Day Off program.
35/93A policy on identification codes used for the storage and retrieval of large maps.
19/91A policy on employee procedures regarding office cash shortages/overages.
2/89A policy for employees regarding the recording, approval, calculation and payment of overtime.
109/20A policy enabling effective implementation of Remote Work arrangements within the City of Martensville, where the employer determines them to be practical.
81/12A policy on recognition to City of Martensville employees for their service while working and upon retirement.
106/19A policy on Short-Term Disability for all permanent full-time employees.
4/89A policy on the development of the City of Martensville's workforce, to enhance employee engagement and ensure continued excellence of the organization.
21/92A policy on street identification codes used to identify streets in certain City records and files.
27/92A policy on the maintenance and repair history for each City owned vehicle and piece of equipment.
1/89A policy on the scheduled logging and maintenance of City vehicles and equipment.
82/12A policy outlining insurance for any official designated volunteer member of the Martensville Fire Department.
Council Approved Civic Policies
Policy No.Policy TitleDescription94/16A policy outlining safety standards and Industry Canada's requirements on the development of antenna-supporting structures within Martensville.
76/08To implement a program to provide for the installation of benches along the community walking paths, parks and designated boulevards.
47/94Building Information Abstracts are normally requested by solicitors acting on behalf of purchasers and mortgagors of property, who wish to determine whether the property conforms with the Building and Zoning Bylaws of the Town and whether there is any other defect, order or non-conforming condition.
13/90Policy regarding The City of Martensville's contributions and donations to external organizations.
79/11Policy providing specific information for the landscaping of commercial, industrial and dedicated lands.
102/19Policy establishing procedures and process to ensure Council Renumeration is fair and reasonable.
62/02A policy on equal employment opportunities for qualified candidates, and procedures regarding family relationships on employment.
74/08A policy for fencing construction standards for areas within Martensville residential and commercial development.
100/19A policy providing guidance regarding the planning, promoting, receipting, accepting and disposing of charitable gifts.
110/21Policy on the City's commitment to the prevention of harassment in the workplace and promoting a harassment-free workplace.
89/15A policy for the appropriate use of City internet access, phone usage and email usage for employees.
92/16A policy on providing financial support to City Council for the purchase of electronic equipment to assist in the duties of their position.
78/10A policy providing guidelines for reimbursement of recreational program registration fees, swimming lessons, and/or facility memberships and seasonal passes.
116/23A policy to implement a memorial tree program, where individuals or groups can purchase a tree to be planted in memorial or commemorative honour of a person or event.
103/19A policy to ensure proper screening of suggested names and consistency with Council naming guidelines.
56/96A policy on charges made by the City to help pay for development costs which occur as a result of property being subdivided for residential development.
50/95A policy for Out of Scope employees of the City not covered by the terms of a Collective Agreement.
95/16A policy to obtain public recognition of select issues and events deemed to be of interest or benefit to the majority of citizens in the City of Martensville.
101/19A policy on instructions for designing and installing on-site notification signs in relation to Discretionary Uses and Zoning Bylaw amendments.
44/94A policy on providing a means to track public requests and inquiries from Martensville residents.
11/92A policy to outline administrative procedures and establish general guidelines for the purchase, acquisition, sale or lease of goods, services and works for the City of Martensville.
86/15A policy on financial assistance and accessibility of City of Martensville's recreation memberships for low income families/individuals.
87/15A policy on the use of storm water ponds for recreational use.
91/15A policy on providing compensation for the Mayor's personal cell phone use while dealing with City of Martensville business.
111/21A policy to maintain consistent standards and guidelines for the management of Reserves.
90/15A policy on the management of the City's digital communication efforts in order to foster consistent messaging with brand standards, as well as build online information-sharing relationships with residents.
61/02A policy on conditions and regulations for special event permits in The City of Martensville.
105/09A policy governing the management, maintenance, operations and use of the Martensville Sports Centre, to ensure equal opportunities for accessibility.
15/90A policy classifying locations, priorities and guidelines on City Snow Removal.
69/06A policy on a classification system for residential street and traffic systems.
58/00A policy on The City's annually awarded $400 student bursary, given to one graduating student from the Martensville High School.
43/94A policy on mileage, meal and accomodation reimbursements for approved travel trips by City of Martensville employees.
73/08A policy on the approval of travel requests made by employees, volunteers and or members of City Council travelling on City business.
60/02A policy intended to reduce vandalism to City parks and facilities by rewarding vigilant residents.
88/15A policy regarding responsible behaviour and action guidelines for all staff, patrons, and participants of The City of Martensville's recreation facilities.